ITS - Technology & Learning Services Page 17
Revised October 8, 2004
Converting a File into PDF Format
One of the beautiful features of Mac OS X is that you can easily change any document to PDF
(portable document format) that can be read by anyone who downloads and installs Adobe
Acrobat Reader. When you distribute your file in PDF format to other people, they see precisely
the same fonts, colors, page design, etc. that you did in your original document even if they
don’t have the fonts or software you used to create the document. When you create a PDF file,
you can distribute it (by email, for example) without even having to think about what kind of
computers your correspondents are using!
You may create a PDF file by using one of three different methods:
Method 1: File > Print… Method (Main Method)
To create a PDF, choose File >Print… In the Print dialog box, choose the Save As
PDF… button at the bottom of the dialog box. A Save dialog box will appear.
Determine where you wish to save the PDF (e.g., Desktop, Documents folder, etc.) and
type in a name for the file with the .pdf extension appended to the file name. Then, just
click the Save button. A PDF version of your document (e.g., Microsoft Word,
PowerPoint, Excel, etc.) will be saved to your computer.
Figure 18: File > Print > Save as PDF
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