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Chapter 8: Database
This chapter describes how to design an AppleWorks database document to
help you manage information. AppleWorks makes it easy for you to create a
database, enter your data, format it in different layouts, and present custom
reports. Once a database contains records, you can search through and sort
them, change the data they contain, and design and print a report of some or
all of the data.
All database features, including procedures, buttons, and troubleshooting,
are described completely in onscreen Help.
When to use a database
Use a database to:
1 maintain address lists, and then print names and addresses onto labels,
form letters, and personalized notices
1 maintain customer lists for automated mass mailings, or information
about guests and vendors for parties and events
1 create attractive invoices and reports
1 create lists you need to sort, such as bibliographies for school papers
1 catalog recordings, stamps, and other collections
Database basics
If you have not previously worked with AppleWorks database documents,
take a few minutes to read about some general database concepts, the basics
of setting up a database, and entering information.
- AppleWorks 5 1
- User’s Manual 1
- Apple Computer, Inc 2
- Contents 3
- Chapter 3: Basics 4
- Chapter 5: Drawing 6
- Chapter 6: Painting 7
- Chapter 7: Spreadsheet 7
- Chapter 8: Database 9
- Chapter 9: Beyond the basics 10
- Chapter 10: Communications 11
- AppleWorks 5 User’s Manual 12
- Chapter 1: Introduction 13
- If Do this 14
- Using AppleWorks Help 15
- Getting additional help 18
- Working with AppleWorks 18
- What’s a document? 19
- Document types 19
- Draw documents 21
- Paint documents 22
- Spreadsheet documents 23
- Database documents 24
- Where to go from here 25
- Starting AppleWorks 27
- Creating a document 28
- Creating a blank document 29
- E New command 29
- Using an Assistant 30
- E Assistants 30
- Select an 31
- Assistant 31
- Assistant for creating tables 31
- This Assistant Helps you to 32
- Using stationery 33
- Saving a document 34
- Opening a document 36
- Finding documents 37
- Linking to other documents 38
- 3. Click OK 39
- 4. Click Save 40
- Opening stationery 41
- Identifying your documents 42
- Converting documents 45
- Close All from the File menu 46
- Chapter 3: Basics 49
- Viewing windows 50
- E viewing documents 50
- Page indicator 51
- Using the tool panel 52
- Using the button bar 53
- Customizing the button bar 54
- Adding and removing buttons 55
- Creating your own button bar 55
- E buttons 55
- Using palettes 56
- Working with frames 57
- Cutting, copying, and pasting 58
- Basics 3-11 59
- Previewing pages for printing 60
- E pages, viewing 60
- E Show Margins command 60
- Using rulers 61
- Basics 3-15 63
- To insert Do this Example 64
- Setting margins 65
- Using libraries 66
- E libraries, creating 67
- E libraries, opening 67
- Edit menu, choose 68
- Setting preferences 69
- E WorldScript 70
- 1 compose letters and memos 71
- 1 create lists and outlines 71
- 1 keep a personal journal 71
- Text basics 72
- Typing text 74
- E deleting, text 74
- E text, shortcuts 74
- E undoing actions 74
- Selected text 75
- Changing text appearance 77
- Changing paragraph formats 78
- Setting and changing tabs 80
- E tabbing 80
- Aligning paragraph text 82
- E text, alignment 82
- E paragraphs 83
- Sorting paragraphs 84
- Outlining 84
- Text (word processing) 4-15 85
- Creating an outline 86
- E topics, outlines 86
- Rearranging outline topics 87
- E topics 87
- E collapsing 88
- Creating tables 89
- Working with pages 90
- Text formatted in columns 91
- Click to add columns 92
- Click to subtract columns 92
- Shows the number of columns 92
- E sections 94
- Adding footnotes and endnotes 98
- Finding and changing text 99
- Using writing tools 100
- Hyphenating words 101
- E Auto-Hyphenate command 101
- E artwork, text 104
- E drawing, tools 104
- E libraries, overview 104
- Wrapping text around pictures 105
- E text wrap 105
- E book marks 106
- Chapter 5: Drawing 107
- A draw document 108
- Circle drawn in a 108
- What are objects? 109
- Using the drawing tools 109
- E objects, creating 109
- E selecting objects 110
- Drawing 5-5 111
- E autogrid 113
- E graphics, grid 113
- E rulers 113
- Type here 114
- E objects, modifying 115
- E styles 117
- Resizing objects 118
- E resizing, objects 118
- E reshaping 119
- Connecting objects 120
- Arranging objects 121
- E locking 122
- Creating a master page 123
- Adding clip art 125
- In the Help index,* see: 126
- Chapter 6: Painting 129
- Painting basics 130
- About the paint window 131
- Working with paint frames 131
- E frames, working in 131
- E paint frames 131
- Working with images 132
- To Do this 133
- E Paint Mode command 135
- Selecting and moving images 136
- E images, arranging 136
- E editing, images 137
- Transforming a selection 138
- Coloring and tinting images 140
- E transforming 140
- Combining images 141
- Adding text and spreadsheets 142
- Working with large files 144
- Chapter 7: Spreadsheet 147
- Spreadsheet basics 148
- A spreadsheet document 149
- A spreadsheet frame in a 149
- Modifying cell data 152
- Moving data 153
- E entering spreadsheet data 153
- Copying and deleting data 154
- Filling a range of cells 154
- To Do this Example 156
- Sorting cell data 157
- E sorting spreadsheet data 157
- =Shares*Price 158
- February 159
- Using named cells in formulas 160
- E formulas, spreadsheet 160
- E named cells and ranges 160
- Spreadsheet 7-15 161
- E hiding 163
- E resizing, spreadsheet cells 163
- Changing the display 166
- Working with formulas 167
- Cell references in formulas 168
- Entering formulas 169
- E arithmetic operators 169
- E spreadsheets, calculations 169
- Calculating formula results 170
- E Help, printing 170
- E Auto Calc command 170
- Before After 171
- Error messages 171
- Working with functions 172
- Entering functions 173
- E functions 173
- E charts, modifying 177
- E charts, creating 179
- E charts, formatting 179
- E frames, creating 180
- E libraries, using 180
- Chapter 8: Database 183
- Creating a database document 185
- E documents, creating 185
- Part 2: Define two fields 186
- Part 4: Make new records 187
- Designing a database 188
- Defining database fields 189
- E fields, defining 189
- Assigning field types 190
- E fields, types 190
- Database 8-9 191
- E formulas, database 193
- E Define Fields command 194
- Entering data in fields 195
- Moving through records 198
- Viewing records 199
- Selecting rows and columns 200
- E List mode 200
- Resizing rows and columns 201
- Selecting and hiding records 203
- Sorting records 204
- Database 8-23 205
- Finding information 206
- E New Request command 207
- E operators 207
- Matching records 209
- E matching records 209
- Working with layouts 210
- Database 8-29 211
- New Layout command 212
- E layouts, mailing labels 213
- Editing a layout 214
- E fields, arranging 214
- E layouts, editing 214
- E editing, text 216
- E fields, formatting 216
- Database 8-35 217
- E layouts, parts for 218
- E summaries, database 218
- To In Layout mode, do this 219
- Creating reports 220
- Database 8-39 221
- Printing a database document 222
- Database 8-41 223
- Chapter 9: Beyond the basics 225
- Beyond the basics 9-3 227
- Using styles 229
- About the stylesheet palette 230
- Beyond the basics 9-7 231
- Applying a style 233
- E styles, using 233
- Turning off a style 235
- E styles, editing 235
- Beyond the basics 9-13 237
- Editing styles 239
- Creating a slide presentation 242
- Setting up slides 243
- E slide shows, options 243
- 244
- The pointer 245
- 5. Click OK 246
- Beyond the basics 9-23 247
- Printing the merge documents 249
- E merging data 249
- E FileMaker Pro 250
- Addressing envelopes 251
- E envelopes 252
- E stationery, using 252
- Linking frames 253
- Linked spreadsheet frames 254
- Continue indicator 254
- Linked paint frames 254
- Working with movies 255
- Playing a movie 256
- Editing a movie 256
- E movies, in documents 256
- E button bars 257
- Using macros 258
- E AppleScript 259
- Chapter 10: Communications 261
- Term Definition 262
- Communications 10-3 263
- Communications 10-5 265
- To Choose 267
- Terminal settings Terminal 269
- E Internet 271
- About browsers 272
- Creating a Web page 273
- Web pages, creating 274
- Web pages, graphics for 275
- Linking Web pages 276
- E Web pages, links to 276
- Type a name for the 278
- Web pages, saving 279
- Working with electronic mail 280
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